The Board met on January 30, 2019 and for those residents unable to attend, here is an unofficial recap of the meeting. The official minutes will be approved at the next meeting and made available on this site.
Quorum was established, proper posting of meeting notice was verified and minutes of the 12/27/18 meeting were approved.
2 residents requested to speak in the open forum. Topics were speeding in neighborhood and midges coming from the lake deeded to Westchase.
The President’s report noted that, since we have been working with Greenacre, we have seen more positive reactions from residents. He also noted that we have received several positive comments on the current condition of the landscaping. He noted that the parking rules adopted 6/26/18 are still in effect and that enforcement is being stepped up. He also stated that he is meeting with the Westchase CDD next week on a solution to the midge issue coming from the lake that Mi deeded to them.
The Treasurer’s Report noted that retained revenue YTD through 12/31/18 was $45,300.16, which was due to being significantly under budget YTD for water usage. 38 accounts were past due on 12/31/18, with total past due amount of $9,780.87. One account had $828.24 past due. Efforts are being made by Greenacre to collect the past due amounts.
The Management report from Greenacre noted that inspections are being done weekly since 1/16/19 and that violation letters are now being sent to Owners on noted violations.
The Spirit Committee reported plans are being made for several events in the spring.
The Grounds Committee noted that the ponds are looking much better with the new maintenance company. A volunteer application to fill one of the vacant spots on the committee was presented and approved. They still need another person on the committee.
Two alteration requests were tabled pending more information.
The Board met in early January with the County and engineers and 3 developers regarding the water retention situation on Fox Sparrow. The process of resolving the issue is moving forward, but still not complete.
We have now received a check from the trucking company that hit the gate in September.
We are still working on getting MI to address the remaining items on the punch list.
It was decided to have an independent roofing inspector do a random check of roofs to see that they were properly installed when units were built, as we still do not know why MI’s contractor repaired the roofs at no charge that were damaged during the storm.
In order to address complaints on speeding in the neighborhood, it was noted that the Board and Management Company need specifics on who is speeding. Research is being done on traffic calming solutions. The Board requests that everyone obey the posted speed limits. If speeding continues to be an issue, options to address it include increased law enforcement presence, radar, speed humps, more stop signs and other unpleasant solutions.
The parking recommendations from the ad hoc Parking Committee were reviewed. Minor modifications were made, and new rules will be effective March 1, 2019. The new rules will be mailed to Owners, emailed to those who have opted in to receive email notifications and and also posted on the website.
A decision was made to transfer some of our existing Reserve funds into better interest bearing accounts. Research is being done on banks with good options.
It was noted that our insurance agent has advised that our existing policy includes Cyber Liability insurance.
A revised quote for consolidation of the hardware for the gate and cabana cameras was approved.
Trimming of crape myrtles was discussed. A member of the Grounds Committee and the property manager will do a walk through with the landscaper to address those that need attention.
A quote for irrigation repair was presented and approved.
Next regular meeting is scheduled for February 28, 2019.
