NOTICE OF ANNUAL MEMBERSHIP MEETING – Agenda is below Notice
April 23, 2019
To All Members:
The Townhomes of West Lake Community Association, Inc. will hold its Annual Meeting of the Membership to elect a director, to vote on two amendments, to approve rollover of funds at year end, and transact such business as properly may come before the meeting or any adjournment thereof.
Place: Maureen B Gauzza Library, 11211 Countryway Blvd, Tampa, FL 33626
Date: May 9, 2019
Time: 6:30 P.M.
Please note the following information about PROXIES:
A quorum of members (30% of the total voting interests) must be present at the meeting, in person or by proxy, in order for the business to be conducted. A proxy is for the purpose of appointing another person to cast your vote for you in the event that you cannot attend the meeting. Please vote, sign, date, and mail or hand deliver the enclosed proxy in the BLUE envelope marked PROXY to the address on the envelope and at the top of this page (whether or not you plan to attend in person), so we can be sure we have a quorum to hold the meeting and the election. If you appoint a proxy and later decide you will be able to attend the meeting in person, your proxy may be withdrawn by you so that you may vote in person.
VOTING FOR DIRECTOR:
A separate ballot is enclosed to vote for the candidate of your choice for the one vacant position on the board. Please mark only one candidate. Any ballot with more than one candidate marked will not be valid. Please place the ballot in the WHITE envelope marked BALLOT and seal the envelope, then fill out the information, including your signature, on the front of the YELLOW envelope, place the WHITE BALLOT envelope in the YELLOW envelope and either mail to the address on the envelope or bring to the meeting. You are not obligated to sign the ballot, just the outer envelope.
PLEASE FILL OUT YOUR PROXY AND THE ELECTION BALLOT, AND EITHER MAIL OR HAND DELIVER SEPARATELY THE PROXY AND THE ELECTION BALLOT ENVELOPES TO: Townhomes of West Lake Community Association, Inc.,
4131 Gunn Highway, Tampa, FL 33618 IMMEDIATELY, SO A QUORUM MAY BE ESTABLISHED TO CONDUCT BUSINESS.
PROXIES MAY BE EMAILED TO GREENACRE, BUT BALLOTS MUST BE RETURNED IN THE INNER AND OUTER ENVELOPES, AS DESCRIBED ABOVE.
Sincerely,
Board of Directors
AGENDA
- Roll Call
- Establishment of Quorum
- Proof of Notice of Meeting
- Reading and Approval of Minutes
IV. Reports of Directors and Committees
A. President
B. Treasurer
C. Spirit Committee
F. Grounds Committee
- Recognition of Volunteers
- Unfinished Business – none
- New Business:
A. Appointment of Tellers and Election of Director
B. Vote on amendments to the Documents
C. Vote on Rollover of Funds
- Announce new Board Member
- Adjournment
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NOTICE OF BOARD OF DIRECTORS ORGANIZATIONAL MEETING
On May 9, 2019, at theMaureen B Gauzza Library, 11211 Countryway Blvd, Tampa, FL 33626, immediately following the Annual Membership Meeting, the Board of Directors will meet to elect officers and conduct such other business as shown on the Agenda below:
AGENDA
- Call to Order / Roll Call
- Election of Officers
- Approval of Minutes
- Business
A. Designation of Signatories on Association Bank Accounts
B. Designation of Liaison to Manager
C. Designation of Liaison to Attorney
D. Procedures for Board Receipt of Board Meeting Information
E. Limited Authorities Granted
F. Meeting Minutes Transcribed/Tapes Destroyed
G. Posting Meeting Notices
H. Board Certifications
I. Next Meeting Date, Time, and Location
- Adjournment
